Terms and Conditions from Nepal Birding Guide

Birdwatching Tours, Birding Treks & Wildlife Experiences in Nepal

Welcome to Nepal Birding Guide, a specialist provider of birdwatching tours, birding treks, wildlife experiences, photography tours, trekking trips, and customized nature experiences in Nepal.

These Terms and Conditions explain the terms that apply when you use our website, request a tour, book a trip, or participate in a tour operated by Nepal Birding Guide. By submitting a booking request, making a payment, or joining a tour, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

1. About Nepal Birding Guide

Nepal Birding Guide specializes in birdwatching and nature-based travel throughout Nepal. Our services include:

• Birdwatching tours in Nepal
• Himalayan birding treks
• Wildlife and birding tours
• Bird photography tours
• Private and customized birding trips
• Guided nature and wildlife experiences
• Multi-day trekking and birding itineraries

Our tours may operate in Kathmandu Valley, Pokhara, the Annapurna region, Chitwan, Shivapuri-Nagarjun National Park, Langtang, Koshi Tappu, the Terai, the Himalayan foothills, and other bird-rich destinations throughout Nepal.

Many of our tours take place outdoors and, in some cases, in remote or mountainous areas. Weather, terrain, wildlife behavior, transportation, road conditions, and local circumstances may affect the itinerary.

2. Booking a Tour

You may request a tour through the Nepal Birding Guide website or by contacting our team directly through our Contact Us page.

To arrange your trip, we may require:

• Full name and contact details
• Preferred travel dates
• Number of travelers
• Passport or travel-document information where required
• Emergency contact information where appropriate
• Dietary or accommodation requirements
• Required deposit or payment

A booking is considered confirmed only after Nepal Birding Guide has accepted the booking and the required deposit or payment has been received, unless otherwise agreed in writing.

3. Booking Confirmation

After receiving your booking request, we will review availability and confirm the arrangements.

Your booking confirmation may include:

• Tour itinerary
• Travel dates
• Number of participants
• Accommodation
• Transportation
• Guide services
• Included and excluded services
• Tour price
• Payment details
• Cancellation and refund conditions

Please review your confirmation carefully and notify us as soon as possible if any information is incorrect.

4. Tour Prices and Payments

The price of each tour is based on the services described on the relevant tour page, itinerary, quotation, or booking confirmation.

You can explore our available activities and tour experiences before making your booking.

The final price may vary depending on:

• Number of travelers
• Travel dates
• Accommodation category
• Transportation requirements
• Domestic flights
• Required permits or entrance fees
• Private or customized services
• Additional activities or services requested by the traveler

Any additional services requested after confirmation may incur additional charges.

Bank charges, payment-processing fees, currency-conversion costs, or other transaction charges may be payable by the traveler where applicable.

Payment

Unless otherwise agreed in writing, a 20% booking deposit may be required to confirm a booking.

The remaining balance should be paid according to the payment schedule provided during the booking process. Where applicable, the remaining balance may be paid by bank transfer before arrival or upon arrival in Kathmandu.

Accepted payment methods may include:

• Bank transfer
• Cash in USD, EUR, NPR, or other agreed currencies

The payment terms stated in your booking confirmation will take precedence over general information on the website.

5. Included and Excluded Services

Each tour includes specific Cost Includes and Cost Excludes information.

Travelers should carefully review these sections before confirming a booking.

Unless specifically stated in the confirmed itinerary, items such as international airfare, personal expenses, travel insurance, visa fees, alcoholic beverages, laundry, tips, and optional activities may not be included.

The services specifically stated in your confirmed booking will take precedence over general website information.

6. Changes to Your Booking

If you need to change your:

• Travel dates
• Number of travelers
• Itinerary
• Accommodation
• Transportation
• Tour duration
• Additional services

please contact Nepal Birding Guide as soon as possible through our Contact Us page.

We will make reasonable efforts to accommodate requested changes, subject to availability and the policies of airlines, hotels, transportation providers, permit authorities, and other suppliers.

Additional charges may apply.

7. Cancellation by the Traveler

Cancellation requests must be submitted to Nepal Birding Guide in writing.

Unless different cancellation terms are specifically stated in your booking confirmation:

• The 20% booking deposit is retained as a cancellation fee.
• Any amount paid above the 20% deposit may be refunded, subject to non-refundable costs already incurred for flights, hotels, permits, transportation, or other third-party services.
• Certain services may have separate non-refundable cancellation conditions.

The exact refund amount will depend on the services already confirmed or purchased for your trip.

We recommend that travelers purchase travel insurance covering trip cancellation and interruption.

8. Cancellation or Changes by Nepal Birding Guide

We make every reasonable effort to operate confirmed tours according to the agreed itinerary.

However, in exceptional circumstances, we may need to modify, postpone, or cancel a trip because of:

• Severe weather
• Natural disasters
• Landslides or road closures
• Government restrictions
• Transportation disruptions
• Safety concerns
• Conservation requirements
• Political or local circumstances
• Other events beyond our reasonable control

Where reasonably possible, we may offer an alternative travel date, revised itinerary, alternative service, or refund of eligible amounts.

Any refund may be subject to amounts already paid to third-party suppliers and their applicable refund policies.

9. Itinerary and Schedule Changes

Birdwatching, trekking, and wildlife tours are affected by natural and local conditions. Therefore, itineraries and schedules may occasionally need to change.

Changes may result from:

• Weather conditions
• Rainfall or snowfall
• Landslides
• Road or trail conditions
• Transportation delays
• Wildlife movements
• Conservation restrictions
• Government regulations
• Local events or unforeseen circumstances

If a change is necessary, Nepal Birding Guide will make reasonable efforts to maintain the overall purpose, quality, and character of the trip.

10. Birdwatching and Wildlife Sightings

Birdwatching and wildlife observation are nature-based activities. Specific bird species, wildlife sightings, or photographic opportunities cannot be guaranteed.

Wildlife activity may depend on:

• Season
• Weather
• Habitat conditions
• Migration patterns
• Food availability
• Wildlife behavior
• Time of day
• Local environmental conditions

Our experienced guides will use their local knowledge to maximize birding and wildlife-viewing opportunities while following responsible and ethical practices.

The welfare and protection of wildlife always take priority over obtaining a particular sighting or photograph.

11. Responsible Birdwatching and Conservation

Nepal Birding Guide promotes responsible birdwatching, wildlife conservation, and environmentally conscious tourism.

Travelers are expected to:

• Respect birds and other wildlife
• Avoid disturbing nests and breeding areas
• Maintain appropriate distances from wildlife
• Follow guide instructions
• Follow national park and conservation-area regulations
• Avoid littering
• Minimize environmental impact
• Respect local communities and cultures
• Follow applicable wildlife and conservation laws

We encourage ethical bird photography and wildlife observation and do not support activities that unnecessarily disturb wildlife.

12. Health, Fitness and Personal Safety

Travelers are responsible for determining whether they are physically prepared for their selected tour.

Depending on the itinerary, a trip may involve:

• Walking for several hours
• Hiking on uneven terrain
• Steep trails
• Remote locations
• Mountain environments
• High-altitude areas
• Variable weather
• Early-morning birdwatching
• Long road journeys

Travelers should inform us before departure about relevant mobility requirements, dietary needs, or other travel-related requirements that may affect the trip.

We strongly recommend appropriate travel insurance covering medical treatment, emergency assistance, evacuation, trekking or hiking activities, and trip cancellation where applicable.

13. Travel Insurance

Travel insurance is strongly recommended for all travelers.

Depending on your itinerary, suitable insurance may include coverage for:

• Medical emergencies
• Emergency evacuation
• Trekking and hiking
• Trip cancellation
• Travel interruption
• Lost or delayed baggage
• Personal belongings

Travelers are responsible for checking that their insurance covers the activities and destinations included in their trip.

14. Passports, Visas and Permits

Travelers are responsible for ensuring that they have valid passports, visas, permits, and other required travel documents.

Nepal Birding Guide may assist with applicable permits and travel arrangements when these services are included in the confirmed itinerary.

Any additional costs or problems resulting from missing, expired, or incorrect travel documents remain the responsibility of the traveler.

15. Accommodation

Accommodation will be provided according to the confirmed itinerary.

Depending on the destination, accommodation may include hotels, lodges, guesthouses, resorts, or other locally appropriate facilities.

Accommodation may occasionally need to be changed because of availability, operational issues, weather, road conditions, or other unforeseen circumstances.

Where a change is necessary, we will make reasonable efforts to arrange a suitable alternative of a comparable standard.

16. Transportation and Domestic Flights

Transportation will follow the confirmed itinerary as closely as reasonably possible.

Depending on the tour, transportation may include:

• Private or shared vehicles
• Tourist buses
• Domestic flights
• Local transfers
• Walking and trekking routes

Transportation schedules may be affected by weather, road conditions, traffic, airline operations, airport restrictions, or other circumstances.

Where domestic flights are included, the applicable airline’s terms and conditions will also apply.

17. Personal Belongings and Equipment

Travelers are responsible for their personal belongings and equipment, including:

• Passports and travel documents
• Cameras and photographic equipment
• Binoculars
• Mobile phones
• Cash and valuables
• Personal luggage

We recommend keeping important documents and valuables secure and obtaining appropriate travel insurance.

Nepal Birding Guide is not responsible for loss, theft, or damage to personal property except where such liability cannot legally be excluded.

18. Traveler Conduct

Travelers are expected to behave respectfully toward:

• Guides and staff
• Fellow travelers
• Local communities
• Wildlife
• Hotels and accommodation providers
• Transportation providers
• Cultural and religious sites
• The natural environment

Nepal Birding Guide may discontinue services if a traveler seriously violates local laws, creates a significant safety risk, threatens another person, damages property, or engages in serious misconduct.

Any additional costs resulting from such conduct may be the responsibility of the traveler.

19. Privacy and Personal Information

Nepal Birding Guide respects the privacy of its customers.

We may collect and use personal information necessary to:

• Process bookings
• Communicate with travelers
• Arrange accommodation and transportation
• Obtain permits
• Manage payments
• Provide customer support
• Operate and improve our services

Where necessary, relevant information may be shared with trusted service providers involved in delivering your trip.

Please review our Privacy Policy for more information about how personal information is handled.

20. Limitation of Responsibility

Nepal Birding Guide will make reasonable efforts to provide the services described in the confirmed itinerary.

However, we cannot guarantee:

• Sightings of specific bird or wildlife species
• Particular wildlife behavior
• Specific weather conditions
• Exact transportation schedules
• Uninterrupted access to every destination
• Circumstances caused by events beyond our reasonable control

Nothing in these Terms and Conditions is intended to exclude or restrict any liability that cannot legally be excluded or restricted under applicable law.

21. Acceptance of These Terms

By submitting a booking request, making a payment, or participating in a tour operated by Nepal Birding Guide, you confirm that you have read, understood, and accepted these Terms and Conditions.

If you have any questions regarding these Terms and Conditions, please contact our team before confirming your booking.

Nepal Birding Guide
Birdwatching Tours, Birding Treks & Wildlife Experiences in Nepal

Website: nepalbirdingguide.com