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Terms and Conditions

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Terms and Conditions from Nepal Birding Guide

Birdwatching Tours, Birding Treks & Wildlife Experiences in Nepal

Welcome to Nepal Birding Guide, a specialist provider of birdwatching tours, birding treks, wildlife experiences, photography tours, and customized nature trips in Nepal.

These Terms and Conditions explain the terms that apply when you use our website, request a tour, or book and participate in a trip with Nepal Birding Guide. By submitting a booking request or confirming a tour, you acknowledge that you have read, understood, and agreed to these terms.

About Nepal Birding Guide

Nepal Birding Guide specializes in birdwatching and nature-based travel throughout Nepal. Our services include:

  • Birdwatching tours in Nepal
  • Himalayan birding treks
  • Wildlife and birding tours
  • Bird photography tours
  • Customized and private birding trips
  • Guided nature and wildlife experiences
  • Multi-day trekking and birding itineraries

Our tours may operate in Kathmandu Valley, Pokhara, the Annapurna region, Chitwan, Shivapuri-Nagarjun National Park, Langtang, Koshi Tappu, the Terai, the Himalayan foothills, and other bird-rich destinations in Nepal.

Because many birding and trekking experiences take place outdoors and in remote or mountainous areas, travelers should understand that weather, terrain, wildlife behavior, transportation, and local conditions can affect the trip.

Booking a Tour

You can book a tour through the Nepal Birding Guide website or by contacting our travel team directly.

To process your booking, we may request:

  • Full name and contact details
  • Preferred travel dates
  • Number of travelers
  • Passport or travel-document information where required
  • Emergency contact information where appropriate
  • Special dietary or accommodation requirements
  • Required deposit or payment

A booking becomes confirmed only after Nepal Birding Guide has accepted the booking and the required payment or deposit has been received, unless otherwise stated in writing.

Booking Confirmation

After receiving your booking request, our team will review availability and confirm the arrangements.

Your confirmation may include:

  • Tour itinerary
  • Travel dates
  • Number of participants
  • Accommodation
  • Transportation
  • Guide services
  • Included and excluded services
  • Tour price
  • Payment details
  • Applicable cancellation conditions

Please review your confirmation carefully and notify us promptly if any information is incorrect.

Tour Prices and Payments

The price of each tour is based on the services described on the relevant tour page, itinerary, quotation, or booking confirmation.

The final price may vary according to:

  • Group size
  • Travel dates
  • Accommodation category
  • Transportation requirements
  • Domestic flights
  • Required permits or entrance fees
  • Private or customized services
  • Additional activities or services requested by the traveler

Any additional services requested after booking may result in additional charges.

Where applicable, bank charges, payment-processing fees, currency-conversion costs, and other transaction charges may be payable by the traveler.

Included and Excluded Services

Every tour has specific Cost Includes and Cost Excludes information.

Travelers should carefully review these sections before booking.

Unless specifically stated in the confirmed itinerary, items such as international airfare, personal expenses, travel insurance, visa fees, alcoholic beverages, laundry, tips, and optional activities may not be included.

The services included in your confirmed booking will take precedence over general website information.

Changing Your Booking

We understand that travel plans can change.

If you need to modify your:

  • Travel dates
  • Number of travelers
  • Itinerary
  • Accommodation
  • Transportation
  • Tour duration
  • Additional services

please contact Nepal Birding Guide as soon as possible.

We will make reasonable efforts to accommodate your request, subject to availability and the policies of airlines, hotels, transportation providers, permit authorities, and other suppliers.

Additional charges may apply.

Cancellation by the Traveler

You may request cancellation of your tour by contacting Nepal Birding Guide in writing.

Any cancellation charges or refund eligibility will depend on the terms applicable to your specific booking, including:

  • Date of cancellation
  • Tour type
  • Amount already paid
  • Non-refundable supplier costs
  • Hotel cancellation conditions
  • Flight and transportation policies
  • Permit and entrance-fee arrangements
  • Other services already confirmed or purchased

The cancellation and refund conditions applicable to your booking will be communicated during the booking process or included in your confirmation.

Cancellation or Changes by Nepal Birding Guide

Nepal Birding Guide makes every reasonable effort to operate confirmed tours according to the agreed itinerary.

However, in exceptional circumstances, we may need to modify, postpone, or cancel a trip because of safety concerns, severe weather, natural disasters, government restrictions, transportation disruptions, conservation requirements, or other circumstances beyond our reasonable control.

Where appropriate, we may offer:

  • An alternative travel date
  • A revised itinerary
  • An alternative service or arrangement
  • A refund of eligible amounts

Any refund will be subject to amounts already paid to third-party suppliers and their applicable refund policies.

Itinerary and Schedule Changes

Birdwatching and trekking are influenced by natural and local conditions. Therefore, itineraries and schedules may occasionally need to change.

Possible reasons include:

  • Weather conditions
  • Heavy rainfall or snowfall
  • Landslides or road closures
  • Trail conditions
  • Transportation delays
  • Wildlife movements
  • Conservation restrictions
  • Government regulations
  • Local events or unforeseen circumstances

If a change is necessary, Nepal Birding Guide will make reasonable efforts to maintain the overall purpose, quality, and character of your trip.

Birdwatching and Wildlife Sightings

Birdwatching is a nature-based activity, and specific bird or wildlife sightings cannot be guaranteed.

Bird activity depends on:

  • Season
  • Weather
  • Habitat conditions
  • Migration patterns
  • Food availability
  • Wildlife behavior
  • Time of day
  • Local environmental conditions

Our experienced birding guides will use their local knowledge to maximize birding opportunities while following responsible wildlife-viewing practices.

The welfare and protection of wildlife always take priority over photography or obtaining a particular sighting.

Responsible Birdwatching and Conservation

Nepal Birding Guide promotes responsible birdwatching and environmentally conscious tourism in Nepal.

During our tours, travelers are expected to:

  • Respect birds and other wildlife
  • Avoid disturbing nests and breeding areas
  • Maintain appropriate distances from wildlife
  • Follow guide instructions
  • Respect national parks and conservation-area regulations
  • Avoid littering
  • Minimize environmental impact
  • Respect local communities and cultural traditions
  • Follow applicable wildlife and conservation laws

We encourage ethical bird photography and observation and do not support activities that unnecessarily disturb wildlife.

Health, Fitness and Personal Safety

Travelers are responsible for assessing whether they are physically prepared for their selected tour.

Depending on the itinerary, a trip may involve:

  • Walking for several hours
  • Hiking on uneven terrain
  • Steep trails
  • Remote locations
  • Mountain environments
  • High-altitude areas
  • Variable weather
  • Early-morning birdwatching
  • Long road journeys

Travelers should provide relevant information about mobility, dietary requirements, or other travel needs before departure.

We strongly recommend appropriate travel insurance covering the activities included in your itinerary, including medical treatment, emergency assistance, evacuation, and trip cancellation where appropriate.

Travel Insurance

Travel insurance is strongly recommended for all travelers joining a Nepal Birding Guide tour.

Depending on your itinerary, suitable insurance may include coverage for:

  • Medical emergencies
  • Emergency evacuation
  • Trekking and hiking
  • Trip cancellation
  • Travel interruption
  • Lost or delayed baggage
  • Personal belongings

Travelers should carefully check their insurance policy to ensure that it covers the activities and destinations included in their trip.

Passports, Visas and Permits

Travelers are responsible for ensuring that they have valid passports, visas, permits, and other required travel documents.

Nepal Birding Guide may assist with applicable tour permits and arrangements when these services are included in your itinerary.

Any additional costs or problems resulting from missing, expired, or incorrect travel documents remain the responsibility of the traveler.

Accommodation

Accommodation is provided according to the confirmed itinerary.

Depending on the destination, accommodation may include hotels, lodges, guesthouses, resorts, or other locally appropriate facilities.

Accommodation may occasionally need to be changed because of availability, operational issues, weather, road conditions, or other circumstances.

Where a change is necessary, we will make reasonable efforts to arrange a suitable alternative of comparable standard.

Transportation and Domestic Flights

Transportation arrangements will follow the confirmed itinerary.

Depending on the tour, transportation may include:

  • Private or shared vehicles
  • Tourist buses
  • Domestic flights
  • Local transfers
  • Walking and trekking routes

Transportation schedules can be affected by weather, road conditions, traffic, airline operations, airport restrictions, and other factors.

Where domestic flights are included, the applicable airline’s terms and conditions may also apply.

Personal Belongings and Equipment

Travelers are responsible for their personal belongings and equipment, including:

  • Passports
  • Cameras
  • Binoculars
  • Telephoto lenses
  • Mobile phones
  • Cash and valuables
  • Personal luggage

We recommend keeping important documents and valuables secure and obtaining appropriate travel insurance.

Nepal Birding Guide is not responsible for loss, theft, or damage to personal property except where liability cannot legally be excluded.

Traveler Conduct

Travelers are expected to behave respectfully toward:

  • Guides and staff
  • Fellow travelers
  • Local communities
  • Wildlife
  • Hotels and accommodation providers
  • Transportation providers
  • Cultural and religious sites
  • The natural environment

Nepal Birding Guide may discontinue services where a traveler seriously violates local laws, creates a significant safety risk, threatens another person, damages property, or engages in serious misconduct.

Any additional costs resulting from such conduct may be the responsibility of the traveler.

Privacy and Personal Information

Nepal Birding Guide respects the privacy of its customers.

We may collect and use personal information necessary to:

  • Process bookings
  • Communicate with travelers
  • Arrange accommodation and transportation
  • Obtain permits
  • Provide customer support
  • Manage payments
  • Operate and improve our services

Where necessary, relevant information may be shared with trusted service providers involved in delivering your trip.

For more information, please review our Privacy Policy.

Limitation of Responsibility

Nepal Birding Guide will make reasonable efforts to deliver the services described in your confirmed itinerary.

However, we cannot guarantee:

  • Sightings of specific bird species
  • Particular wildlife behavior
  • Specific weather conditions
  • Exact transportation schedules
  • Uninterrupted access to every destination
  • Circumstances affected by events beyond our reasonable control

Nothing in these Terms and Conditions is intended to exclude or restrict any liability that cannot legally be excluded or restricted under applicable law.

Acceptance of These Terms

By submitting a booking request, making a payment, or participating in a tour operated by Nepal Birding Guide, you acknowledge that you have read and accepted these Terms and Conditions.

If you have questions about any part of these terms, please contact our team before confirming your booking.